Accessible Office Documents

Tuesday, May 26, 2020
1:00 PM - 2:30 PM Eastern Time Zone


The updated 508 Standards apply to many types of documents that federal agencies generate on a daily basis. This session will explain the different types of electronic content covered and review how to make various file formats accessible, including Word documents, PDFs, spreadsheets and PowerPoint files. The presenter will review best practices and resources developed by the Accessible Electronic Documents Community of Practice that are helpful to all types of federal employees who are responsible for creating, posting, and distributing electronic content.

Continuing Education Recognition Available

Certificate Credit hours
Certificate of Attendance 1.5


Nicshan Floyd, Team Lead of Management Services, U.S Department of Homeland Security/Office of Accessibility Systems & Technology

Questions for presenters:

1 What is the current guidance on using the alt text property for data tables in Excel? Should blank quotes be used?
2 Under what circumstances are multiple sub-header rows (section headers) allowed in data tables in documents and how should they be implemented for accessibility?
3 What testing tools provide usable (and reliable) results for checking accessibility?
4 Excel worksheet table that has two rows of column heads. How to make this accessible?
5 What best third party to use for communications?
6 For images on documents, are you required to include both an image description AND alt text to be 508 compliant, or will one suffice? If only one is required, which is preferable? If both are required, what's the difference between the two?
7 Can you provide guidance on the accessible document requirements for Title II agencies; state government specifically.

Session Questions

This session is accepting questions from registered users. After you have registered to participate in this session you can submit your questions on your Account Manager page. Please note: the number of questions will be limited and submissions will be closed well before the session starts to provide time to prepare answers.